• New Hire Onboarding Form

  • *****Your new employee's I-9 documentation must be submitted/processed and you must have reviewed the Supervisor's New Hire Checklist by HR before you may utilize this tool*****

    I-9 dependent information you need to know before starting this form:

    • Employee YC email
    • Employee Y#

    Not I-9 dependent, but action needed prior to starting this form:

    • Supervisor have employee submit their ID card photo online at this link: https://www.yc.edu/v6/enrollment-services/onecard-first.html

    Not I-9 dependent, but beneficial to know, if applicable:

    • New employee's physical workspace and the location
    • Building access needs (ID card access/physical keys)
    • Cabinet/desk key numbers
    • Equipment needed from ITS
    • Facilities related needs
    • Phone related needs
    • If the new employee will be a time sheet approver, and if so, who for
    • Who the dean/director is for your area that has permission to approve building access requests through Facilities (ID card access/physical keys)

     

    Completion of this online form will generate emails to the relevant departments to complete work requested, such as: office wall sign, name plate, facilities requests, phone services,  ITS equipment, keys/building access, etc.

     

    If you need assistance with this form or have any questions, please contact HR x2217

  • Have you completed the necessary steps using HR's 'Supervisor New Hire Checklist' to be able to fill out this New Hire Onboarding Form?*
  • As a respondent to this form, are you the new employee's supervisor or are you authorized by the new employee's supervisor to submit this on their behalf?*

  • You may not complete this form at this time.

    Please start with the Supervisor's New Hire Checklist on the Human Resources webpage for a successful new hire onboarding experience.

  • Employee/Supervisor Information


  • New Employee Start Date:*
     / /

  • Which location(s) will the new employee be working at? *select all that apply**

  • Work Space

  • Does the new employee need a wall name sign for their work space?*
  • Does the new employee need a name plate for their desk?*
  • Do you already have a base that the name plate sits on, or do you need a new one?*
  • Does their work space require any facilities related services?*

  • If you need a new computer for your employee, please complete the ITS Computer Request Form

  • Services

  • Does the new employee require any of the following phone services? *select all that apply*
  • Do they require access to a copier/print code, or scanning capability to a shared folder?*
  • Do they require any of the following? *select all that apply*
  • Is the new employee a time sheet approver?*
  • This user needs access to:*
  • Badge Color (select one):*
  • Fastener (select one):*

  • Enter the following information as it should appear on the business cards:

  • Primary Campus or Center:*
  • Content for back side of card:*

  • Building Access

  • Does your new employee require any of the following building access items? *select all that apply* Note: Please have your employee submit their ID card photo online right away at this link: https://www.yc.edu/v6/enrollment-services/onecard-first.html
  • Does the new employee have their employee ID card yet? If not, please have your employee submit their ID card photo online right away at this link: https://www.yc.edu/v6/enrollment-services/onecard-first.html*

  • Designee Signature

    By signing this form, you are certifying that you are authorized to sign on behalf of the supervisor and that you approve the information you are submitting. You also acknowledge that upon submission of this form, automated emails will be issued to the appropriate person(s) to fulfill the needs of the new employee as applicable.

  • Supervisor Signature

    By signing this, you are certifying that you are the new employee's supervisor and that you approve the information you are submitting. You also acknowledge that upon submission of this form, automated emails will be issued to the appropriate person(s) to fulfill the needs of your new employee as applicable.
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